Real Estate Administrative Assistant

Location: Downtown Columbia, Tennessee (Flexible Hours)
Company: Baker Group Realty

Baker Group Realty is seeking a (Licensed Preferred) Administrative Assistant to serve as the central hub of our office operations. 

About Us

Baker Group Realty is a locally rooted, community-focused brokerage serving Columbia, TN and surrounding areas. We believe in building genuine relationships, supporting agent success, and creating a welcoming environment for our clients and team members alike. Our office culture is professional, friendly, and driven by purpose. 

Position Overview

As the (Licensed) Administrative Assistant, you’ll assist with a wide range of business and office functions, from supporting individual agents with their weekly administrative and marketing tasks to coordinating in-office events and managing office systems.

This position is ideal for someone who is highly organized, detail-oriented with a passion for real estate and a knack for making things run smoothly. Plus, with the flexibility of a dynamic schedule and the ability to sell as a licensed agent, this is a role that offers both operational impact and long-term career potential.

Key Responsibilities

• Agent Support: Assist agents with weekly business tasks, scheduling, and marketing activities

• Office Operations: Oversee daily operations of the downtown Columbia office, ensuring smooth systems and processes

• Events Coordination: Work with our Marketing Director to plan networking events such as speaker series, lunch & learns, and community engagement events

• Administrative Duties: Handle general admin tasks such as email communication, filing, database management, preparing meeting materials, and managing calendars

• Transaction & Compliance Support: Assist with document compliance and transaction coordination as needed

• Annual Planning: Collaborate on yearly calendars for events, client gifts, and community sponsorships

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Qualifications

• Active Tennessee Real Estate License (Preferred)

• Prior experience in real estate admin or office coordination preferred

• Excellent organization and multitasking abilities

• Tech-savvy and comfortable with professional tools (experience with systems/programs like Transaction Desk, Dotloop, Realtracs, Excel etc., is a plus)

• Professional communication and interpersonal skills

• Self-starter with the ability to take initiative and work independently

• Creative problem-solver with a positive, team-first mindset

Ready to join a brokerage that blends professionalism with purpose?
Send your resume and a short note about why you’d be a great fit to katie@bakergrouprealty.com.